APV Meeting

📝 Advance Planning Visit (APV) Report

Project Title: Culture and Creative Arts as Tools in Non-Formal Education for Inclusion (CACAT-NFE-FORI)
KA152-YOU Agreement No: 2024-3-EL02-KA152-YOU000259095
Dates of APV: 13–15 June 2025
Hosting Organisation: Youth Navis (Informal Group), Greece
Location: Camping Kato Alissos, Kato Achaia, Patras, Greece
Facilitator: Nikolas Nikolaou (Cyprus, POLYCHOROS)

🎯 Project Overview

CACAT-NFE-FORI is a Youth Exchange project funded under Erasmus+ aiming to empower young people (aged 16–22) to understand and combat discrimination, intolerance, and social exclusion through art, dance, and theatre. Participants will engage in creative workshops, non-formal education sessions, and intercultural activities that foster tolerance, solidarity, and inclusion.

🤝 Partner Organisations Involved in the APV

  • Youth Navis (Greece) – Host Organisation

  • Polychoros Voroklinis (Cyprus)

  • Gori Youth Center (Georgia)

  • International Centre of Youth Cooperation (ICYC) (Armenia)

  • Sport Club Forza Junior Costuleni (ASCFJC) (Romania)

  • Stowarzyszenie OPEN SOUL (Poland)

Each country was represented by one group leader, and the discussions were facilitated by an experienced trainer from Cyprus.

✈️ Arrival & Logistics

All APV participants arrived in Athens International Airport on Friday, 13 June, meeting at Veneti Café in the departures area by 18:30. Transportation was coordinated by Youth Navis and carried out via two cars. Participants reached the hosting venue, Camping Kato Alissos, around 21:30 where they enjoyed a traditional Greek dinner and checked into their bungalows.

📌 Saturday, 14 June – Main Working Day

The working sessions began after breakfast with a comprehensive presentation of the project, including:

  • Educational goals and non-formal learning methods

  • Full Youth Exchange program breakdown (25 July – 2 August 2025)

  • Logistics: accommodation, meals, transport, and safety

  • Explanation of national preparation tasks, including:

    • Pre-project research on discrimination

    • Creation of cultural evenings

    • Design of art-based tools (e.g., posters, dances, performances)

  • Walkthrough of Camping Kato Alissos (venue for the YE)

  • Signing of partnership contracts and financial documents

  • Introduction to the official project webpage and shared Google Drive for coordination

  • Tips for participant selection and dissemination planning

In the afternoon, participants visited Patras, where the cultural trip of the Youth Exchange will take place. The group explored potential activity sites including:

  • Patras City Center

  • St. Andrew's Cathedral

  • Local outdoor theater space

  • Vrachneika area (planned dinner and activity location during YE)

Dinner was enjoyed in Vrachneika, helping leaders familiarize themselves with the area.

🧳 Sunday, 15 June – Departure

All participants had an early breakfast before departing from the camping site at 07:00 for their return flights from Athens.

✅ Outcomes of the APV

  • The Youth Exchange program schedule was fully confirmed

  • Contracts with all partner organisations were signed

  • Each organisation agreed to complete and submit their national preparation tasks by July 10th

  • Roles and responsibilities of leaders during the YE were clarified

  • All leaders familiarized themselves with the accommodation, cultural locations, and safety protocols

  • Materials, contacts, and logistics were tested and verified

📌 Next Steps Before the Youth Exchange

  • Each partner organisation will:

    • Submit participant agreements and mobility contracts

    • Carry out national-level research and creative preparations

    • Upload results to the project website and shared folder

  • Youth Exchange: 25 July – 2 August 2025

  • Venue: Camping Kato Alissos, Greece

  • Main Methods: Art, Dance, Forum Theatre, Outdoor Learning

🌐 Project Online Resources

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